How We Do It
IntakeWe gather information about what services and supports your family is seeking.
During the intake process, we gather information about what services and supports your family is seeking. If you are accessing your health insurance, we will contact your provider to verify your specific ABA eligibility and benefits. A copy of your insurance card (front and back), a prescription from an MD stating your child has a diagnosis of autism (prescription needs to state “ASD” and the diagnostic code of “F84.0”), and a copy of the diagnostic evaluation will be required. We will then send all documentation to the insurance company, in order to receive authorization to conduct an assessment.
AssessmentProvided in-person, to directly assess the needs of your child and family.
Once we receive the assessment authorization from your insurance company, your assigned BCBA will contact you to schedule the in-person assessment. This will take place on-site at Xanadu or in-home (the in-home option is currently limited due to COVID-19). The BCBA will utilize various assessment tools, interviews, pertinent paperwork review, direct observation of the child, and probing of developmentally appropriate skills during the initial assessment. The direct observation portion of a typical assessment will take approximately two hours to complete. A treatment plan as well as goals and objectives will be written by the BCBA, and we will submit this documentation to your insurance company for authorization to begin services.
ServicesOnce authorization is received, sessions are scheduled to begin!
Once we receive the service authorization from your insurance company, your assigned BCBA will contact you to schedule sessions. The entire process from referral through services starting is approximately 30-45 days. Service authorizations are in effect for six months, at which time a re-assessment is required by the health insurance companies. To help ensure there is no gap in services, we attempt to schedule the re-assessment a few weeks before the end of each authorization period (this gives your insurance company some time to process our request and generate an updated authorization before the old authorization expires).